Online Document Management Tools Offer Flexibility and Convenience to Users
The Case For Online Document Management
December 22, 2008, Forbes.com
Here’s another case that highlights the support for online document management tools. Alex Charfen, principal of the Distressed Property Institute (DPI), is a huge advocate for Xythos on Demand, a tool that allows you to upload and store documents online. Tools such are rapidly growing in popularity, as they offer anywhere, anytime access to information and streamline many of the more frustrating document management practices we’ve grown accustom to in the workplace. Instead of emailing documents through multiple rounds of edits, for example, online document management tools allow you to store only the most recent version online, making it available to anyone with designated access. This in turn reduces the number of unnecessary email attachments and frees up server and infrastructure space.
Hosted – or Software-as-a-Service – document and information management solutions are something we are seeing more and more of at Surety. The providers, who want to provide the highest level of confidence in their service’s data integrity and security offerings, are integrating solutions like AbsoluteProof that can automatically add these capabilities at the point at which users upload or enter data into their sites. On the other side, given the all-too-frequent instances of data tampering, users now expect providers to take the necessary precautions to protect their records.
You’ll certainly hear more from us on this, but in the interim, here’s a quick look at one company that is doing this right. In an effort to provide added IP security, Digital Now, Inc., a tool similar to that of Xythos on Demand, has teamed up with Surety to provide users with the peace of mind that their uploaded documents are safe from tampering and unwanted changes. If anything document in the system is altered, the changes are tracked and reported to its originator. Not only are users able to share files and ideas more quickly, they’re also guaranteed that their most important records are tamperproof. Read the full case study here.