Paragon’s Five Stages of Records Management Maturity
CMS Wire, October 16, 2008
Considering the amount of electronic data we create, modify and shuffle through on a daily basis, organizations run the risk of opening themselves up to inadvertent or malicious data tampering. In order to avoid this fate, organization must befall e-discovery compliance. In an effort to educate companies on the rules and regulations, as well as the how-tos on implementing proper electronic storage and retrieval processes, Paragon Solutions, an IT consultancy firm, created a Records Management Maturity Model that outlines five stages most professionals experience when establishing a records management strategy and what steps you need to take in order to advance to the next stage. Take a look at the list below…where does your company fit into the mix?
Phase 1 (Initial) and Phase 2 (Fundamental) represent the phases in which processes and policies are crafted. Companies have a higher chance of facing compliance failure and potential litigation, according to Paragon, considering this stage is where the brainstorming occurs rather than tangible action.
Phase 3 (Defined) and Phase 4 (Managed) signify the point in time when the newly developed records management processes are deployed and employee responsibilities are delegated – at which point Paragon says companies are little safer.
In Phase 5 (Optimized) records management strategies are running smoothly, having been implemented throughout the entire business model.