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Paragon’s Five Stages of Records Management Maturity

October 21, 2008

Paragon’s Five Stages of Records Management Maturity

CMS Wire, October 16, 2008

Considering the amount of electronic data we create, modify and shuffle through on a daily basis, organizations run the risk of opening themselves up to inadvertent or malicious data tampering. In order to avoid this fate, organization must befall e-discovery compliance. In an effort to educate companies on the rules and regulations, as well as the how-tos on implementing proper electronic storage and retrieval processes, Paragon Solutions, an IT consultancy firm, created a Records Management Maturity Model that outlines five stages most professionals experience when establishing a records management strategy and what steps you need to take in order to advance to the next stage. Take a look at the list below…where does your company fit into the mix?

Phase 1 (Initial) and Phase 2 (Fundamental) represent the phases in which processes and policies are crafted. Companies have a higher chance of facing compliance failure and potential litigation, according to Paragon, considering this stage is where the brainstorming occurs rather than tangible action.

Phase 3 (Defined) and Phase 4 (Managed) signify the point in time when the newly developed records management processes are deployed and employee responsibilities are delegated – at which point Paragon says companies are little safer.

In Phase 5 (Optimized) records management strategies are running smoothly, having been implemented throughout the entire business model.

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