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Could Your Electronic Records End Up Sinking Your Business?”

January 15, 2008

Could Your Electronic Records End Up Sinking Your Business?

Mondaq, January 9, 2008

Litigation readiness. Its what we’re all about at Surety, which is why we can’t stop talking about it. From deleted emails to backdated financial transactions, the ease with which electronic records can be manipulated has put data integrity on trial like never before. With the authenticity of electronic records now being challenged in court, an entire case can hinge on your ability to defend the processes, people and technology used to preserve and authenticate your electronic evidence. As a result, its our mission to make sure litigation readiness is top of mind and that organizations have the ability to conclusively prove that subpoenaed electronic records have never been altered through their chain of custody.

This article is a good reminder of simple questions one should ask when evaluating his or her company’s electronic data readiness.

  1. 1. Do you have a written records retention policy that covers paper, electronic data and e-mails?
  2. 2. Do you have a written records destruction policy that covers paper, electronic data and e-mails?
  3. 3. Do you have a handy records retention schedule that summarizes those written policies?
  4. 4. Can your computer software systems efficiently isolate or collect electronic data concerning a specific subject or time period?
  5. 5. Is your record retention system organized, efficient and reliable?
  6. 6. Are your employees trained in record retention and knowledgeable about your policies?

If you answered “no” to any of these questions, then it’s probably time to establish some new data integrity best practices before getting caught unprepared in court…

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